Role purpose:

The Personal Assistant will be responsible for managing the business administration and project support function for the Executive team. The successful candidate will serve as the primary point of contact for all executives.

Job Title: 

Executive Personal Assistant
 

Duties & Responsibilities

• Acting as a point of contact among executives, employees, clients and external partners
  Manage, coordinating calendar of executives
• Email and Diary management of Executive
• Minute taking
• Prepare all documents and materials necessary for all committee and Board of Directors / Exco meetings (dates/attendee list/logistics/catering)
• Provide administrative support to the rest of the teams reporting to the CEO
• Monthly reporting
• Data Capturing

Responsibilities

• Proficient in large spreadsheets and using multiple formula functions
• Accurate Planning
• Organisation and time management skills
• Proactive and anticipate needs
• Ability to multitask no matter the task at hand
• Verbal & Written Communication skills
• Pay attention to detail and flexibility
• Willing to learn, tact and discretion

Competencies

Functional

• Planning and Organising
• Process improvement
• Report generation
• Stress Tolerance
• Problem Analysis & Problem Solving
• Effective communication
• Attention to detail
• Quality Focus and Delivery
• Managing workload
• Record keeping
• Listening Skills
• Technical/professional knowledge
• General admin etc
• Collate board pack

Generic

• Adaptability
• Contribution to team success/Team player
• Effective communication
• Experience in a related field is advantageous

Required Qualifications, Skills and Experience

• Minimum Qualification:
  • National Senior Certificate (Matric) or equivalent
• Minimum Experience and Skillset
  • Computer Literate
  • Microsoft Office proficient (Word, Excel, Powerpoint)
  • Ability to analyse data
  • Ability to generate a report
  • Good communicator
  • 3 – 5 Year’s experience in an administrative role

Duration:

The position is a 6-month temporary position.

Remuneration:

Cost to Company: R 25 000.00 – R 30 000. 00 per month based on experience

Start Date/ Period:

Immediately